A group chat is not a booking system
Practice suites usually run on some mix of a WhatsApp group, a paper grid at reception, and goodwill. It works until it doesn't. Two practitioners claim Tuesday 17:00 in messages sent four minutes apart. Someone books "my usual room" that was never actually theirs. The suite owner spends evenings settling disputes, and every dispute costs more goodwill than the room was worth.
When practitioners pay for a room by the hour, the calendar is the business. It has to be clear.
How Naboro runs a suite
- One live calendar, no ambiguity. The server rejects overlapping bookings. Whoever books a slot has the slot, with a timestamp everyone can see.
- Every practitioner is their own practice. Solo therapists join as one-person companies. A group practice invites its own team. Each manages itself.
- No patient data on the shared calendar. Colleagues see "Room 2, booked, Dr. Nowak" and nothing more. Patient names don't belong in a booking tool, and Naboro never asks for them.
- Book from anywhere. It's a web page. When a patient reschedules, you can move the room booking from the tram, not from the paper grid on Monday.
- An audit log for the suite owner. Who booked what and when. Useful when room hours turn into invoices at the end of the month.
- Your sessions in your own calendar. Practices that use Google or Microsoft 365 can add two-way sync, so room bookings and their own calendar stay in step.
How to set it up
- Create the suite as a building. Add each consulting room with its name and floor.
- Invite each practitioner or practice. They sign in with a magic link, so there are no passwords to forget and no IT skills needed.
- Put the link where the paper grid used to hang. Or put a tablet there. It becomes a live door display with booking built in.
Free for the whole suite, with no limit on rooms or practitioners. Calendar sync is an optional add-on per practice. A solo therapist who just wants to book rooms never pays anything. See pricing.