How it usually works today
In most buildings the shared rooms are booked in one of three ways. Tenants email reception and someone keeps a master calendar by hand. Or there's an Outlook calendar owned by the property manager that tenants can't see. Or there's a paper sheet on the door. All three have the same problems. Tenants can't check availability on their own, double bookings happen, and you have no idea how much the rooms are actually used.
Normal workplace booking software doesn't fix this, because it assumes one company with one IT setup. A building has many companies. Some use Microsoft 365, some use Google, and some have nothing but personal email. You can't put them all in one directory.
What Naboro does
- One calendar for every tenant. Everyone sees the same timeline in the browser. The server rejects overlapping bookings, so a taken slot is taken for everyone.
- Tenants manage their own people. Each company invites its own staff. Nobody has to ask you to add a new hire.
- Privacy between companies. Tenants see that a room is taken and by whom, but not what the meeting is about.
- Door displays on any tablet. A tablet at the door shows live status. People can book on the spot and check in. If nobody checks in, the room frees itself.
- Usage reports and an audit log. See which rooms get used and which don't. Useful for the next fit-out or lease decision.
How to set it up
- Create your building. Sign in with a magic link, Google, or Microsoft. You don't need a password or a credit card.
- Add your rooms. Give each one a name, a floor, and a number of seats. The free plan has no room limit.
- Invite your tenants. One invitation per company. Each company admin invites their own people from there.
- Put tablets at the doors if you want. Any iPad or Android tablet works, and there's nothing to install.
What it costs
Naboro is free for the whole building. Unlimited rooms, tenants, and users, including door displays and reports. Tenants that use Google Calendar or Microsoft 365 can add two-way calendar sync for a flat fee. Each tenant decides that on its own.
If you own several buildings, the Portfolio plan covers sync for all your tenants on one invoice.
This split matters. You can roll Naboro out to the whole building without a budget discussion, and no tenant ever has to pay just to book a room.