What sync does
Each room lives on one shared calendar in Naboro, and that calendar is always the one that counts. Every company that pays for sync connects its own calendar (Google Calendar, Microsoft 365, or CalDAV), and from then on a change in either calendar shows up in the other:
- From your calendar into Naboro. A meeting your team creates in Outlook or Google Calendar becomes a booking on the shared calendar. Everyone keeps booking rooms the way they always have.
- From Naboro back to your calendar. A booking made in Naboro, on the shared calendar or at the door display, shows up in your own calendar too.
Changes move in seconds, not on an hourly schedule. A meeting moved in Outlook updates the shared calendar, and the tablet at the door, before you reach the corridor.
How conflicts are resolved
The interesting case is two companies' calendars claiming the same slot. The rule is strict and simple: the room can hold one meeting. The first booking to reach the shared calendar wins. The other one is declined in its home calendar, where the organizer sees it right away and can pick another slot. What never happens is the classic failure where both calendars show "confirmed" and two teams meet at the same door. The same rule applies inside Naboro itself: the server rejects overlapping bookings.
Your meeting details stay private
Connecting your calendar doesn't open it up to the other companies. When you book a room, they see that it's taken, until when, and who booked it, meaning a name and a company. What the meeting is about, who's coming, and any notes or attachments stay in your own calendar. Nobody else in the building ever sees them.
Every change is logged
Any system that writes into your calendar should be able to explain itself. Everything sync does in Naboro is logged, showing what was added, changed, or removed, and in which calendar. When someone asks why an event moved, the answer is a log entry, not a guess.
How to set up sync
- Book for free first. Sync is an add-on, not a requirement. The whole building can book on the shared calendar without it.
- Connect your company's calendar. A company admin signs in to Google or Microsoft and picks which calendar backs each room.
- Let both sides catch up. Your existing meetings appear on the shared calendar, shared bookings appear in yours, and the log shows exactly what happened.
Sync is priced per company, as a flat fee. Each company in the building decides on its own whether its calendar joins. Companies that skip it keep booking for free. See pricing.