The desk diary problem
Community centers, nonprofit hubs, libraries, and parish halls all work the same way. Many independent groups use a few shared rooms, and one busy coordinator holds it all together. Requests come in by phone, by email, and in the hallway. The diary at the desk is correct, but only one person can see it. Volunteers rotate and knowledge gets lost. Every double-booked hall means an apology to two groups of twenty people.
Built for volunteers, not IT departments
- Sign-in is a magic link. There are no passwords to set, forget, or reset. If a volunteer can read email, they can book a room.
- Each group manages itself. The choir, the scouts, and the language café each get their own group in Naboro and invite their own members. When the leadership changes, the group updates itself.
- Everyone sees the same schedule. One live calendar for the whole center. The server rejects overlapping bookings, so "we booked it first" arguments end with a timestamp.
- An audit log for the coordinator. Who booked what and when, per room, without anyone standing at the desk.
- A donated tablet becomes a door display. Live status on the hall door, booking on the spot, and check-in that frees the room when a group doesn't show up.
How to set it up
- Create your center as a building. Add the hall, the classrooms, the kitchen, and anything else groups reserve.
- Invite each group. One email to each group's organizer. They invite their own people.
- Point everyone at the calendar. Print the link and pin it to the notice board.
What "free" means here
Free is the plan, not a trial. Unlimited rooms, groups, and users, with door displays and the audit log included. The only paid feature is two-way sync to a group's own Google or Microsoft 365 calendar, and most community groups simply don't need it.